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Totus Management Solutions — System Architecture Summary

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Company

Totus Management Solutions is an enterprise technology firm founded by Marilyn Howard, former IBM Chief Cloud/Solutions Architect with 35+ years of systems engineering experience.

  • Website: https://www.totus.co.za
  • Contact: fiq@totus.co.za
  • Domains: Financial consolidation SaaS (Totus FIQ), bespoke cloud architecture, fractional CTO leadership

Totus FIQ — Multi-Tenant SaaS FP&A Platform

Totus FIQ is a cloud-native Financial Planning & Analysis platform built on AWS Serverless infrastructure with Aurora PostgreSQL. It delivers profound financial intelligence for mid-market CFOs and Private Equity operating partners.

Core Value Proposition

  • Eliminates multi-entity Decision Lag — board packs in days, not weeks
  • ERP-agnostic canonical financial grain flattens data from disparate ledgers into one unified truth
  • Five specialized AI agents act as an extension of the finance team

Supported ERP Systems

  • SAP
  • Oracle
  • NetSuite
  • Sage 300
  • QuickBooks
  • Xero

AI Specialist Agents

  • Albert — Financial Insights: Natural-language Q&A across your canonical grain—trends, strategic insights, and executive-ready narratives grounded in validated numbers.
  • Nicole — Forecasting: AI-assisted driver-based forecasting that self-corrects as actuals close. Multi-period projections replace spreadsheet cycles with models tied to your dimensional contract.
  • Emma — Variance & PVM: Sequential price-volume-mix decomposition across budget, forecast, and prior periods—with auditable drill-down narratives behind every deviation.
  • Sherlock — Anomaly Engine: Forensic surveillance that never sleeps—duplicate invoices, dimensional outliers, vendor anomalies, and process cracks caught before month-end.
  • Jeeves — Executive Butler: Orchestrates the specialist agents, routes questions to the right expert, and delivers KB-grounded, unified executive responses.

Platform Architecture

  • Multi-tenant SaaS with tenant-isolated PostgreSQL schemas
  • ERP connectors ingest trial balance + GL into a single dimensional model
  • EventBridge + SQS for async processing
  • Canonical grain enables cross-subsidiary consolidation even when subsidiaries run different ERPs
  • Legacy migration validated against 93-table SQL Server reference model (Totus Budgeting → Postgres tenant schema)

Comparison vs Alternatives

  • Time to value: Totus FIQ ~4 weeks | Enterprise FP&A ~6 months | Excel Ongoing manual
  • Price tier: Totus FIQ Mid-market | Enterprise FP&A Enterprise | Excel Hidden labour cost
  • Multi-ERP consolidation: Totus FIQ Native canonical grain | Enterprise FP&A Heavy implementation | Excel Fragmented
  • Anomaly detection: Totus FIQ AI-automated (Sherlock) | Enterprise FP&A Add-on / manual | Excel Manual
  • Forecast accuracy: Totus FIQ 85%+ target | Enterprise FP&A Varies by implementation | Excel N/A
  • Budget cycle reduction: Totus FIQ Up to 70% faster | Enterprise FP&A Moderate | Excel Baseline slow

Consulting Services

Architecture Review & Concept Lockdown

Peer-to-peer engagement to align business objectives, pain points, and compliance constraints before build. We map relational schemas, integration boundaries, multi-tenant isolation, and regional guardrails so requirements are locked to your operating model—not generic templates.

Deliverable: Executive architecture blueprint with phased delivery roadmap

Governed Agentic Delivery Sprint

High-velocity development without sacrificing structural correctness. We govern agentic AI pipelines with 35 years of institutional systems rigour—delivering production-grade code, cloud-native deployment, and audit-ready assets at a fraction of traditional timelines and cost.

Deliverable: Production-ready software on AWS Serverless with validated data contracts

Post-Deployment Support & Fractional Leadership

We do not walk away at go-live. Ongoing operational support, performance tuning, schema evolution, and fractional CTO/CFO technical partnership—keeping high-concurrency systems stable, compliant, and aligned as your business scales.

Deliverable: Dedicated support retainer or fractional leadership agreement

Contact

  • Email: fiq@totus.co.za
  • Book Totus FIQ demo: https://www.totus.co.za/bookings/totus-fiq-demo
  • Platform: https://fiq.totus.co.za